City Clerk's Office

(231)592-4000

E-Mail:  clerk@ci.big-rapids.mi.us

City Clerk - Roberta Cline

Deputy Clerk - Tammy Gillis

Human Resource Assistant - Melissa Hauger

Information on elections

Services provided by the City Clerk Office:

• registers voters
• maintains official city records
• provides City Council agenda and minutes
• maintains meeting minutes for all City boards and commissions
• receives nominating petitions for verification for Mayor and City Council offices.
• accepts and processes applications for City boards and commissions
• conducts elections
• provides records and documents requested under the Freedom of Information Act
• sells street, precinct and zoning maps and voter labels
• copy and distribute ordinances
• conducts the hiring and promotional process for the City of Big Rapids Municipal Offices
• reviews and forwards City documents for recording
• processes the City's incoming and outgoing mail
• provides legal notices and processes bid packets for large purchases
• serves as the City's public information office
• responsible for the conversion of paper documents into the document imaging system
• acts as the City's Personnel office.
• administers programs including Quality of Work Life, Employee Education and Development, Labor & Employee Relations, Human Resource Planning, and Equal Opportunity reporting.
  

The City Clerk, Roberta Cline, is also the City's Freedom of Information Act (FOIA) official. The FOIA is a set of rules that governs the production of public information from requests by citizens, corporations and other bodies of government.

The City Clerk's Office is Also the Purchasing Department Responsible for:

The purchase of supplies, equipment, materials and services by City departments. The Office works with city departments to develop specifications on the materials or services they need, verifies the vendors' capability to supply the requested material or services and seeks competitive bids for the best material or service at the best price. The Office also maintains records of items purchased, costs, delivery and product performance.

Vendors interested in working with the City or obtaining further information can contact Melissa Hauger at (231) 592-4007 or send a letter addressed to:

Melissa Hauger
Purchasing Agent
226 North Michigan Avenue
Big Rapids, MI  49307